Privacy Policy

For the purposes of applicable data protection and privacy laws, Hamilton Safe ("Hamilton Safe", "us", "we"), with its registered offices at 1030 Roundbottom Road, Milford, Ohio 45150, uses and manages in accordance with this Privacy Policy (“Policy”). Hamilton Safe is an independent business unit of our parent company, Gunnebo. For a full list of Gunnebo Group entities, please click here.

Protecting your privacy is important to Hamilton Safe. We are committed to protecting all Personal Data provided to Hamilton Safe, whether by individuals with whom we do business, visitors to and users of our websites, or otherwise. Personal Data is information that relates to an identified or identifiable living individual.

This Policy explains what Personal Data we collect, how we may use and manage it, and the rights you have concerning your Personal Data. Before you provide us with any Personal Data or browse our website, you should read through this Policy fully and ensure you are comfortable with our privacy practices.

Please note that our website may contain links to other websites. These third-party sites are not subject to this Policy, and we recommend that you check each website's privacy and security policies. We are only responsible for the privacy and security of the data we collect and have no control over the actions of any third parties regarding your data.

Please refer to the Glossary below for an explanation of the defined terms in this Policy.

Whose Personal Data do we collect?
Hamilton Safe collects Personal Data from a range of individuals in the context of its business activities, including:

• representatives of our suppliers, customers, and other business contacts;
• contractors;
• users of our website;
• individuals who contact us by any means; and
• job applicants.

How do we collect your Personal Data?
We obtain Personal Data that you knowingly and voluntarily disclose to us, both online and offline. We collect Personal Data when you:

• visit our website and/or complete one of our web forms;
• contact our customer service centers or request information from us in any other way;
• visit our premises;
• submit an order to us;
• communicate with us via social networking websites, third-party apps, or similar technologies.
• subscribe to our blog, newsletters, emails; and
• visit one of our trade counters at an exhibition.

We may also collect information from third-party sources, such as those related to your use of other websites we operate, and from related third parties, such as subcontractors.

What Personal Data we collect
Hamilton Safe may collect a range of Personal Data from you in a business context, such as your name, gender, job title, photographic identification, email address, home address and other contact details, details of your business and other interests, communications with you (including notes from meetings), Hamilton Safe products or services that we have provided you or that you might have an interest in and financial and payment information.

When you use our website, we collect certain standard information your browser sends. This includes technical information, such as your IP address, browser type, operating system, language, time zone setting, access times, country, and any referring website addresses.

The purposes for which we process your Personal Data
We process your Personal Data for the following purposes:

• to provide you with information, products, and services ordered by you;
• to notify you of any changes to your services and to provide you with information concerning similar goods and services that may be of interest;
• to provide you with information about our market environment, events, and product launches;
• to communicate with you and third-party contacts;
• to administer our website and help improve our products and services;
• to carry out analytics in relation to the use of our website;
• to comply with applicable laws and regulations; and
• other business-related purposes, including negotiating, concluding, and performing contracts; managing accounts and records; supporting corporate social responsibility activities; legal, regulatory, and internal investigations, and debt administration.

Recruitment
When you apply for a job via our website or otherwise, we will collect additional, more specific Personal Data about you, such as your qualifications, career history, third-party references, and interview notes. We may also ask you for other information, such as your interests and the types of jobs you are interested in. Any Personal Data you provide to Hamilton Safe concerning a job vacancy will be processed per our Recruitment Privacy Notice.

The legal basis for Hamilton Safe processing your Personal Data
To comply with applicable data privacy laws, Hamilton Safe must establish the legal basis for processing your Personal Data. Under the purposes for which we collect and use your Personal Data, as set out above, the legal basis for Hamilton Safe processing your Personal Data will typically be one of the following:

• your consent;
• the performance of a contract that we have in place with you or other individuals;
• Hamilton Safe or our third parties' legitimate business interests; or
• compliance with our legal obligations.

Who we share your Personal Data with
Hamilton Safe may share your Personal Data with people within the company who have a "need to know" that data for business or legal reasons, such as to carry out an administrative function such as processing an invoice or direct a query that you have submitted to the relevant department within Hamilton Safe.

We may disclose your Personal Data to third parties, including the authorities, Hamilton Safe's advisors, suppliers of IT services, and third parties engaged by Hamilton Safe to provide services requested by you to protect any intellectual property rights in any materials displayed on or otherwise available from Hamilton Safe's website; to seek legal or other professional advice; to respond to a legal request or comply with a legal obligation; and to enforce Hamilton Safe's website Terms and Conditions of Use.

We may disclose your Personal Data to third parties in the event that we sell, buy, or merge any business or assets, including to the prospective seller or buyer of such business or assets.

Because Hamilton Safe operates globally, we may share the Personal Data you submit with any entity within the Gunnebo Group worldwide. These entities are required to maintain the confidentiality of your data and are restricted from using it for any purpose other than the purposes set out in this Policy.

We may decide to allow users to share comments, postings, testimonials, or other information. If you choose to submit such information to us, the information that you submit may be available generally to the public. Information that you provide in these areas may be read, collected, and used by others who access them.

Finally, we may share non-personal Data with third parties not described above. When we do so, we may aggregate or de-identify the information so that a third party would not be likely to link data to you, your computer, or your device. Aggregation means combining the non-personal Data of numerous people so that the data does not relate to one person. De-identify means that we attempt to remove or change certain pieces of information that might be used to link data to a particular person.

Transfers of Personal Data
Please note that any person to whom Hamilton Safe may disclose your Personal Data under this Policy may be situated in a country other than your own and that such country may provide a lower level of data protection requirements than your own country. By agreeing to this Policy, you consent to transferring your Personal Data to a country other than yours.

Whenever we transfer Personal Data across borders, we take legally required steps to ensure that adequate safeguards are in place to protect your Personal Data and that it is treated in accordance with this Policy. If you are located in the EEA or the UK, you can request a copy of the safeguards we have put in place to protect your Personal Data and privacy rights in these circumstances using the Contact Us form available on our website.

Security
Hamilton Safe takes all reasonable technical and organizational security measures to protect Personal Data from accidental or unlawful destruction, accidental loss, and unauthorized access, destruction, misuse, modification, or disclosure.

Records retention
Your Personal Data is not kept for longer than is necessary for the purposes for which it is collected. This means that data and records (including Personal Data) are destroyed or erased from our systems when no longer required. The amount of time that records are kept varies depending upon the type of Personal Data they contain.

Your rights
Applicable data privacy laws give individuals rights to Personal Data that organizations hold about them. If you wish to:

• request a copy of the Personal Data that we hold about you or
• request that we rectify, delete, or limit the processing of your Personal Data,

please submit your written request via our contact us page.

[If you decide that you do not want to receive commercial communications from us, whether by email, telephone, or post, you can "opt-out" from receiving such communications by clicking on the "unsubscribe" link provided at the bottom of each commercial email and updating your preferences.

Questions and complaints
If you have a concern or complaint about how Hamilton Safe has used your Personal Data, as a first step, you should raise this in writing with us using the contact details available on our website. If you are unsatisfied with Hamilton Safe's handling of your concern or complaint, you can escalate this to your national Data Protection Authority.

Changes to this Policy
We reserve the right to modify or amend this Policy at any time by posting the revised Policy on our website. You are responsible for reviewing the Policy every time you submit information to us or place an order.

Cookies
A cookie is a small data file a website may write to your hard drive when you visit. A cookie file can contain information (such as a user ID) that the website can use to track the pages you have visited and your preferences. The only Personal Data a cookie can contain is information you personally supply. A cookie cannot read data from your hard disk or read cookie files created by other websites.

Hamilton Safe uses cookies to track user traffic patterns and to provide better service when users visit the website.

Users can set their browsers to notify them when a cookie is received. They can also refuse all cookies by turning the function off in their browsers. However, to ensure the full functionality of the Hamilton Safe website, cookies are required.

When first accessing a Hamilton Safe website, a banner will appear explaining the website's cookie use.

Social media features
Hamiltonsecuritysolutions.com includes social media features, such as sharing or following buttons. These features may collect your IP address and which page you are visiting on our sites and may set a cookie to enable the feature to function properly.

Social media features are hosted by a third party or directly on our websites. This Policy does not apply to these features. Your interactions with these features are governed by the privacy policies of other companies.

Glossary
Data Controller - A party that determines the purposes and means of data processing.

Data Protection Authority - The relevant supervisory authority with responsibility for privacy or data protection matters in the jurisdiction of Hamilton Safe and/or the Gunnebo Group;

Personal Data - Information that relates to an identified or identifiable individual (i.e., data about Hamilton Safe employees, contractors, applicants, employees of vendors and suppliers, contractors, customers, patients using our products, and individuals who use our website or service centers). It includes names, email addresses, job applications, user account information, and correspondence. Personal Data can also include web browsing information (e.g., data associated with a particular cookie) and IP addresses when such information can be linked to an individual.

Processing—Anything done with Personal Data; this includes collecting it, storing it, accessing it, combining it with other data, sharing it with a third party, or even deleting it.